Processing

Outsourcing bookkeeping functions allows you to focus on your day-to-day business while receiving professional bookkeeping services at reasonable rates. Our service provides the best value for your company.

Following are the basic methods we use to address your bookkeeping needs. These can be customized to fit your business operation.

ACCOUNTS PAYABLE

Client to open mail and approve invoices/payments.
Client to scan or copy approved invoices and provide the same to Accounting For You (either electronically or by other means).
Accounting For You to record invoices in Client’s accounts.
Accounting For You to send Client a list of checks to draft based on the due dates of approved invoices or per Client’s instructions.
Accounting For You to reconcile vendor statements to Client’s Accounts Payable ledger

ACCOUNTS RECEIVABLE

Billings are prepared by Accounting For You and submitted to Client for approval and mailing.
Client to advise Accounting For You of all billings sent.
Client to provide Accounting For You a copy of checks/payments received and when the same were received.
Client to prepare and make bank deposits and provide Accounting For You with a copy of same.

BANK ACCOUNT RECONCILIATION

Client to provide Accounting For You with a copy of bank statements and current check register.
Accounting For You to perform monthly bank account reconciliations.

INVENTORY

Client to provide Accounting For You with a listing of all product numbers, descriptions, and a current physical count.
Client to provide a report to Accounting For You of items sold and purchased on at least a monthly basis.
Client to perform a physical inventory on an annual basis and provide Accounting For You with the information.
Accounting For You to reconcile inventory in Client’s account and make adjustments where necessary.

PAYROLL

Time cards or time sheets to be approved by Client and transmitted to Accounting For You prior to payday.
Accounting For You to complete payroll.
Accounting For You to prepare employee pay stubs, complete with current pay period and year-to-date wages, taxes and adjustments.
Client to prepare, sign and distribute paychecks.
Accounting For You to provide payroll data summary of current payroll period in addition to customized payroll reports specific to Client.
Accounting For You to prepare necessary tax reports and provide timely and accurate notification to Client regarding necessary tax liabilities and deposits to be made by Client.
Accounting For You to prepare year-end W-2s for mailing by Client.

FINANCIAL REPORTING

Provided 15 days after month end or as noted

Bank Reconciliation Report
Accounts Payable and Accounts Receivable aged reports
Inventory Listing at year end
Sales and use tax filing as required by Client
Year-end 1099 forms to vendors
Monthly, quarterly, annual payroll reports as required by Client